Kelley Create

On the Request for Quote, Purchase Order and all vendor communication, reference contract number: WSIPC 18-01

RFP 18-01 Bid Docs

• RFP 18-01
• RFP 18-01 Addendum
• RFP 18-01 Addendum 2
• RFP 18-01 Public Notice
• Affidavit of Publication-Everett Daily Herald
• Affidavit of Publication-Daily Journal of Commerce

Please send requests for Bid Documentation to the WSIPC Contract Administrator at rfpadministration@wsipc.org.

On the Request for Quote, Purchase Order and all vendor communication, reference contract number: WSIPC 18-01

The value in document management for K-12 Education

Educational regulatory requirements like FERPA (Family Educational Rights and Privacy Act) require school systems keep student records virtually indefinitely, while assuring privacy and confidentiality. Records need to be accessible to students or parents upon request. An enormous amount of resources is dedicated to handling these records, and the time lost answering public records requests and auditor’s requests for reports is a significant financial burden. Such extensive record retention also eats up valuable physical footprints that can be better used for other needs. Educational institutions are learning how document management solutions can help them not only comply with these regulations, but also how they can serve their staff and student body more efficiently and cut administrative costs dramatically.

DocuWare for K-12 Education

Docuware for Education is an affordable document management solution that allows schools to meet compliance requirements and helps simplify administrative processes. Converting paper records to an electronic format frees up administrative personnel, creates space by eliminating the need for physical filing systems, and can allow for better use of physical footprints for classrooms or other uses.

Student files contain pages of information that grow as the student progresses through the school system. Access to these files is required by teachers, administrators, nurses, and others depending on the situation. Easy access is critical to running an efficient operation, and DocuWare provides this access. Most school systems’ facilities are geographically spread-out, and DocuWare makes records accessible to remote locations using simple browser technology.

DocuWare assists with other administrative needs, like accounts payable invoice approval and human resources processes, that all school districts need to manage personnel records for teachers and staff. Districts also need to perform background checks on employees, and by electronically capturing or scanning this information into Docuware, staff members can enter a search term and easily find and view the file they need.

School districts can improve operation in many areas with DocuWare. Here are a few of the most common:

• Reduce storage costs, required file space
• Make files available for access by anyone authorized, from any location
• Lower printing costs as files are easy to access and transfer with simple search processes
• Improve workflows and productivity

Docuware fits successfully in any department of educational institutions. Examples:

• Student Records
• Human Resources
• Curriculum Library
• Parent/Student Web
• Testing Program Records
• Teacher Credentialing
• Finance and Accounting
• A/P and Receivables
• Facility Management
• Transcripts

onPhase Electronic Document Management (EDM)

onPhase’s digital document management solution empowers your business to be more efficient, profitable, and ready to scale. Eliminate the tedious search for documents, never-ending email chains with attachments, and the nerve-wracking process of hand-delivering paper documents that tend to vanish in cluttered workspaces. onPhase Overview (PDF) >>

• Enhance Security: Minimize the risk of loss, damage, and fraud with industry-leading compliance for document storage.
• Search Effortlessly: No more digging through filing cabinets – find what you need instantly with custom indexing and full-text search capabilities.
• Anytime, Anywhere Access: Retrieve the records you need anytime, anyplace with cloud-based storage for all your documents.
• Reduce Expenses: Protect your bottom line by eliminating unnecessary expenses like paper, ink, and toner.

Transform Your Organization!

Educational institutions are searching for ways to operate more efficiently and reduce reliance on paper-based information. Not only do schools have massive amounts of paperwork to deal with, but much of it has regulatory implications, from privacy issues, to reporting for adherence to assorted government programs. The documents need to be filed appropriately, accessible when needed, but only available to approved staff. With paper files, this can be a time-consuming nightmare. 

Key Features:

• Instantly and easily finds any document
• Keeps sensitive documents secure and protected; available only with assigned access rights
• Automates document tracking and auditing
• Secure access from any device, anytime anywhere when permissioned
• Manages any business level or student level document
• Allows familiar workflow processes to remain intact, with real-time visibility to where the file is in the process and overall processing time

onPhase Securely Manages:

• Student Transcripts
• Student Independent Education Plans
• Student Medical Information
• Human Resource Files
• Teacher Contracts
• Teacher Certificates and Licenses
• Student and Faculty Portfolios
• Student Application and Registrations
• Financial Documents
• Meeting Minutes and Agendas

kelleyconnect.com

On the Request for Quote, Purchase Order and all vendor communication, reference contract number: WSIPC 18-01

Nathan Bennett
Field Sales Manager
360-491-1854
nathan.bennett@kelleyconnect.com