Have You Completed the DOH IIS School Module Onboarding Process?

Nov 15, 23


Have You Completed the DOH IIS School Module Onboarding Process?

If your district has not already transitioned over to the DOH IIS School Module to track and manage student and school-level immunization information, now is a great time. Transitioning now will give you a full year with the new system before the DOH Immunization Reports in Skyward’s SMS 2.0 and Qmlativ Student Management System are twilighted in fall 2024.

Once you’ve signed up to use the School Module and have built your Student Roster, you can use this time to compare both systems side by side. These comparisons will help you develop effective policies and procedures for the School Module within your district. The Roster Upload Quick Reference Guide will help you build your Student Roster.

Twilighting the DOH Immunization Reports in SMS 2.0 and Qmlativ
The DOH Immunization Reports in SMS 2.0 and Qmlativ will be twilighted in the fall of the 2024/25 school year, but don’t worry, the reports are already available in the School Module. The School Reports Overview Video provides some helpful information about these reports. (Note: The DOH Student Directory files in SMS 2.0 and Qmlativ, used for the School Module Roster upload, will not be twilighted.)

Onboarding Process Checklist
The Washington State Department of Health (DOH) has provided a checklist to help schools establish and manage School Module access to the Immunization Information System (IIS). The main steps of this checklist are listed below. (You can also access the full checklist here.)

  • Submit the Information Sharing Agreement - When your school is ready to move forward, the first step to getting access is to complete and submit the correct WA IIS Information Sharing Agreement (ISA). Fill out the Information Sharing Agreement - Full Exchange (ISA) if your school or school district employs or contracts a licensed medical professional, OR fill out the Information Sharing Agreement - Limited Exchange (ISA) if your school does not employ or contract with with a licensed medical professional. The School Module Team will help with next steps to get you started. Both the school district nurse and superintendent must sign the Information Sharing Agreement.
  • Implement the School Module - The “Part 2: Implementation Checklist” section of the Onboarding Checklist guides you through the implementation process. It provides a framework, along with examples to aid you in developing your own policies and procedures for the School Module.
  • Add Students to Your Rosters - The roster upload is a quick way to update student rosters within the School Module. It removes students who have left a school, adds new students who may have just started, and changes students’ grade levels as needed. The roster upload is created from your Student Information System and includes only demographic information. The Roster Upload Quick Reference Guide provides instructions for both SMS 2.0 and Qmlativ. (Note: After the initial upload, the DOH accepts one roster upload per month for each school or district.)
  • School Module Training - There are two types of School Module access. Full Access is for school nurses and includes the ability to enter immunizations. Limited Access allows users to update the roster and print the Certificate of Immunization Status, reports, and letters. All users must review the School Module Training Guide, watch the short video clips linked within it, and pass a brief posttest to get a School Module Account. The School Module Training Guide and the videos included within it provide excellent information and are a good place to start if you have questions.

More Information
The DOH School Module Website provides more information and resources. You can also click here and select School Nurses and Immunizations under Immunizations to sign up for DOH updates. If you have questions about the onboarding process or the IIS site, contact DOH at SchoolModule@doh.wa.gov.

WSIPC is a non-profit public agency that provides technology solutions (including Qmlativ), services, and support to K-12 schools. WSIPC’s purpose is to help schools do more with every dollar and to empower them with the tools to work smarter. To learn how your district can become a part of the WSIPC Cooperative, contact us at info@wsipc.org or 425.349.6600.

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