WA State Bid Law

If you’re a school in Washington State, you must comply with WA State Bid Law RCW 28A.335.190 when you buy furniture, equipment, or supplies (except books). This law does not apply explicitly to services; however, many schools apply the same requirements to this type of purchase. So, what are the requirements of this law?

WSIPC Purchasing Program

The WSIPC Purchasing Program connects K-12 public and private schools and public agencies to a network of technology partners; leveraging the power of the WSIPC Cooperative to provide competitively bid goods and services at a reasonable cost. Learn more.

New RFPs added in 2021

In 2021, WSIPC completed RFPs to provide our members with products and services in the following areas:

  • Computer Software, Licenses, and Services
  • E-signature and Document Approval Software Solutions
  • Decontamination, Disinfecting, and Sanitizing Supplies, Equipment, and Services
  • Cyber Security Awareness Training Solutions

Find out more about these RFPs and the products and services they include.


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So, what are the requirements of this law?

You can purchase furniture, equipment, or supplies that cost less than $40,000, on the open market. No formal bid process is required.

To purchase furniture, equipment, or supplies estimated to cost between $40,000 and $75,000, you must seek competitive quotes (written or by phone) from three different sources.

Purchases estimated to cost more than $75,000 must meet the requirements of the competitive bidding process. The competitive bidding process requires the following:

  • Notice of the bid must be placed in a newspaper in general circulation once a week for two weeks.
  • Sealed written bids are required and must be opened publicly at a place and time outlined in the notice.
  • The bid must be awarded to lowest responsible bidder.

Washington State law is more restrictive than federal law for purchases above $75,000, so if you have met the requirements outlined in RCW 28A.335.190 you also meet the federal requirements laid out in EDGAR §80.36. Purchases made using Federal money (Title I, IDEA, etc.) must conform to Federal requirements.

More about the WSIPC Purchasing Program

A benefit of being served by the WSIPC Cooperative is that we can use our centralized resources, so our districts do not have to use their own time, money, and resources to meet bid requirements.

The WSIPC Purchasing Program connects K-12 public and private schools and public agencies to a network of technology partners; leveraging the power of the WSIPC Cooperative to provide competitively bid goods and services at a reasonable cost.

This program offers software, hardware, and service providers compliant with RCW 28A.335.190. Each vendor who becomes a part of the WSIPC Purchasing Program has been awarded a bid contract through an official RFX (RFP, RFI, RFQ) process in compliance with Washington State Purchasing RCWs.

For a full list of available product and service contracts, check out the Purchasing page on our website. For a full list of our awarded vendors, click here.

For more information about WSIPC’s Purchasing Program, contact Jamie Cowan at rfpadministration@wsipc.org.

In 2021, WSIPC initiated the following RFPS: